Purchasing that pays only for what actually arrived.
Order from suppliers, receive into the right warehouse, and match every bill to its order and delivery before it's paid. Stock, costs and supplier balances update along the way.
- Arabic coffee beans, 1 kg2,480.0040 / 40
- Paper cups, pack of 50660.0060 / 100
- Dates box, 500 g1,680.0060 / 60
- Order, receipt and bill matched before payment
- 3-way
- Incoming stock visible as soon as you order
- Live
- Input VAT captured from every bill
- 15% VAT
- Purchase price history kept per supplier
- Every item
From purchase request to paid supplier bill.
Purchase orders
Create purchase orders from scratch or from low-stock suggestions, send them to suppliers, and track what's still to arrive.
Goods receiving
Receive full or partial deliveries into the right warehouse, with quantities checked against the purchase order.
Supplier bills & 3-way match
Match each supplier bill to its purchase order and receipt before approval, so you only pay for what arrived.
Supplier management
Supplier details, VAT numbers, payment terms, price history and balances, all in one place.
Requests & approvals
Staff raise purchase requests, and orders go out only after the right manager approves them.
Returns & debit notes
Send damaged or wrong items back and issue debit notes that adjust stock and the supplier balance automatically.
Order it, receive it, then pay for it.
- 1
Request and order
Raise a purchase order, from a staff request or a low-stock suggestion, and send it to the supplier.
- 2
Receive the goods
Record what arrived, in full or in part. Stock and item costs update as soon as it's received.
- 3
Match, approve and pay
The supplier bill is matched to the order and receipt, then posted to payables with its input VAT.
Purchasing in every plan.
Every plan includes purchase orders, supplier bills and supplier management. Scale adds warehouse transfers and batch tracking; Business adds purchase requests and approvals.
| Features | Starter50 / month | Scale110 / month | Business220 / month | EnterpriseCustom |
|---|---|---|---|---|
| Purchasing | ||||
| Purchase orders & supplier bills | ||||
| Supplier management | ||||
| Purchase requests & approvals | ||||
| Inventory | ||||
| Products, variants & barcodes | ||||
| Units of measure & conversions | ||||
| Stock tracking & stock counts | ||||
| Warehouse & branch transfers | ||||
| Batch, serial & expiry tracking | ||||
Common questions about purchasing
Can I create purchase orders from low stock?
Yes. Polvo ERP suggests reorder quantities when items fall below their minimum level, and you can turn those suggestions into purchase orders in one step.
What if a supplier delivers only part of an order?
Receive what arrived and the rest stays open on the purchase order. Stock, costs and the supplier balance update only for the quantity received.
Can managers approve purchases before they go out?
Yes, from the Business plan. Staff raise purchase requests, orders are sent only after approval, and every approval is kept in the audit trail.
Do you support suppliers who bill in other currencies?
Yes, from the Scale plan. Foreign-currency bills are converted at the exchange rate you set, and exchange differences post automatically.
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